Updating records letter

updating records letter-78
Your letter should clearly identify each item in your report you dispute, state the facts and explain why you dispute the information, and request that it be removed or corrected.You may want to enclose a copy of your report with the items in question circled.

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Unfortunately, the information we hold about staff in a number of areas is incomplete.

If you wish to confirm that this email is genuine, please refer to the HR Division web page, which has a “Latest news” item on the need to update your details.

As I am sure you will appreciate, it is vitally important that we hold accurate records, contact numbers and details of any health issues about all our pupils in the event of an emergency.

Therefore we ask you to complete a “Data Capture Form” for each child so that the information we hold about our pupils is correct. Sometimes parents do not receive text messages and this can be because parents mobile numbers may have been changed.

We are obliged to ask you for sensitive information such as ethnicity.

However you can decline to give it by selecting the ‘Prefer not to say’ option.To do this you should log into ESS: https:// If you have never logged into employee self-service before then you may need to update your UIS password. We would be grateful if you could update your details by the end of June.In common with all publically-funded universities and other higher education providers, we are required to send data about our staff to the Higher Education Statistics Agency (HESA) every year.The information gained from across the sector is analysed and made available to the government departments and agencies that need the data to help them carry out their functions.It is also made available (with appropriate safeguards to protect anonymity) to other users.If your mobile phone number, or any of your contact details have changed please let us know immediately.Use this sample to draft a letter disputing errors on your credit report.After you have logged in, you will see direct links to the following sections of ESS: You’ll also find a link to a user manual and FAQs to provide further assistance.Having read those, if you have any queries about how to use ESS, please contact the HR Systems Helpdesk ([email protected]) Staff information is sent to HESA annually, in an anonymised form.Sincerely, [Your signature] [Your name printed] *Under HIPAA you can be charged a ìreasonableî fee for copying records.You may also be charged for postage if you ask that records be mailed to you.


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